Name of the Society: Indian Society of Pharmacovigilance

Registered Office: Department of Pharmacology, Navarangpura, Ahmedabad – 380009

Aims & Objectives: The aims and objectives for which the Society is established are as under:

1. To promote study of the use and effects of drugs in population in a rational way and determine risk/benefit ratio of drugs in individual and in population.
2. To establish Pharmacovigilance as a distinct and influential clinical specialization.
3. To organize training programmes, workshops, seminars, conferences for promotion of Pharmacovigilance and pharmacoepidemiology and publish Indian Society of Pharmacovigilance Journal.
4. To collaborate with similar other societies at the international level for better interaction.
5. To establish centres for the study of Pharmacovigilance and pharmacoepidemiology at medical colleges and hospitals.
6. To foster relationship with key individuals and specialists (clinicians, academics, drug control authorities, industry, journalists, clinical specialists).
7. To provide a forum for the exchange of information and ideas, particularly among clinicians, pharmacists, industry and regulators.
8. To institute awards for the development of research in pharmacoepidemiology
9. To award fellowship to eminent scientists from amongst members of the association.

All the income earnings, moveable, immovable properties of the society shall be solely utilized and applied towards the promotion of its aims and objects only set forth in the memorandum of Association and no profit thereof shall be paid or transferred directly or indirectly by way of dividends bonus profits or in any manner whatsoever to the present or past members of the Society or to any persons claiming through any or more of the present or past members. No member of society shall have any personal claim on any moveable or immovable properties of the Society or make any profit, whatsoever by virtue of his membership.

Governing Body: The names, addresses, occupations and designations of the members of the person members of the Governing Body to whom the management of the Society is entrusted as required under section 2 of the Societies Registration Act 1860 as applicable to the Union Territory of Delhi are as follows:

1. Name of the Society: Indian Society of Pharmacovigilance

2. Membership Defined: The society shall consist of the following categories of members

Ordinary Members

Life Members

Honorary Members

Ordinary Members: Persons with interest in the field of Pharmacovigilance and possessing following minimum qualifications shall be eligible for elections to ordinary membership

1. MBBS

2. B. Pharma

3. BDS

Life Members: Persons who are ordinary members or are eligible members to become ordinary members can be elected, if not already elected as an ordinary member to life members.

Honorary Members: The association may elect the ordinary members. These are include:

a. Distinguished in the field of Pharmacovigilance or allied discipline.

b. Ordinary members on retiring from full time employment provided he/she had been a regular member for atleast eight years immediately prior to retirement. Honorary members shall have no right to vote.

1. Each ordinary member shall pay an annual subscription (Rs. 250). The amount of which shall be determined by the association from time to time. The subscription shall become due on 1^st January each year.
2. Life membership fee shall be lump sum payment (Rs. 1000). The amount of which shall be determined by the association from time to time.
3. Honorary members are exempted from payment of subscription fee.
4. An ordinary member whose membership fee is not received by 1^st April shall forfeit his privilege of receiving the Journal of the Association and also to propose second or be elected to any office of the Association.

5. Cessation of Membership: An ordinary member whose subscription is 2 years in arrears shall cease to be a member.

6. Appeal and readmission of Membership: A member whose membership has been discontinued for non-payment may apply to the executive committee of the society for readmission which may permit readmission after payment of the pending dues.

Application for membership: Proposal for ordinary membership or life membership shall be made by two members of the association on forms provided by the General Secretary/Treasurer on request. The proposal received by the General Secretary shall be scrutinized by the executive committee of the Association and place before the next meeting of the general body of the Association for election.

Members shall be invited to attend annual conference of the society. Members shall be entitled to attend General Body meeting and receive journal of the society.

1. General Body defined :The General Body of the society shall consist of all ordinary, life and honorary member
2. Power and duties functions of the General Body: General body shall be supreme for taking decisions for amending constitution or any other decisions for the welfare of the society.
3. Notice of meeting and periodically of meeting: General Body of the society will meet once a year at the time of Annual Conference. Minutes of the Executive Committee shall be the agenda for the General Body Meeting. Notice for the meeting will be given to members through the circular of the conference/ through Newsletter/Notice to members. Quorum for the General Body meeting shall be 15 members.

1. Managing / Governing Body / Executive Committee defined:

Executive Committee: The business of the Association shall be conducted by the Executive Committee elected by members (ordinary or life) of the association. The members of the Executive Committee and their tenure shall be as follows:

2. Minimum and maximum strength including office bearers: Total strength of the office bearers shall be eighteen.

1. Executive Committee Meeting: The Executive Committee shall meet at least once a year. The General Secretary shall send notice of the meeting together with the proposed agenda to all the Executive Committee Members at least 4 weeks before the meeting is held. The quorum of the Executive Committee shall be four members.
2. General Body: The General Body of the association consisting of all members of the Association will meet once a year at the time of annual conference. Minutes of the Executive Committee shall be the Agenda for the General Body Meeting. Quorum for the General Body Meeting shall be 15 members.

Annual Conference: The Association shall organize an annual conference of all the members of the association. The conference will be devoted to all aspects of Pharmacovigilance and allied discipline. The venue of the annual conference shall be decided at the General Body Meeting of the previous meeting. The organizing secretary of the annual conference shall be responsible for all aspects in the organizing of the annual conference. The Executive Committee of the association shall render technical assistance in drawing out the program of the conference.

Fiscal Year: The fiscal year of the association shall be from the first day of April to the last day in March.

1. Constitution: No amendment of the constitution is made except at an Annual Conference Meeting of the association. No amendment shall be made unless 2/3 of the members is in favour. Proposal for any amendments may be submitted to the General Secretary by any member of the Executive Committee or by at least 10 members of the association at least 6 weeks before the Annual General Body Meeting of the Association. The General Secretary shall intimate to all the members of the Executive Committee. The proposal for amendment received at least 4 weeks before the Annual General Body Meeting. The Executive Committee shall consider all proposals and make appropriate recommendations for consideration by the General Body of the Association.
2. No amendment of the Bylaws shall be made except at an Annual General Body Meeting of the Association. No amendment shall be made unless it is adopted by the simple majority vote of the members present at the annual General Meeting. The General Secretary shall intimate to all the members of the Executive Committee. The proposal for amendment received at least 4 weeks before the Annual General Body Meeting. The Executive Committee shall consider all proposals and make appropriate recommendations for consideration by the General Body of the Association.

Subscription: The annual subscription for the ordinary membership shall be Rs. 100/-. The subscription for Life Member shall be one time payment of Rs. 1000/-.

Fellowship: Association shall award fellowship to outstanding scientists subject to following conditions.

1. The applicant should be a life member of the Association with at least 10 years research experience in the field of Pharmacovigilance.
2. The fellowship fee will be Rs. 2000/- payable after the applicant has been selected to be enrolled as fellow.
3. The fellowship shall be awarded at a special convocation to be held at the time of annual conference of the Association.

Election to various posts in the Executive Committee shall take place at the Annual General Body Meeting of the Society by majority vote. The ordinary, life and honorary members shall participate in the process of voting. Executive committee of the society shall appoint an election officer to conduct elections.

President: The President shall be executive head of the society and shall preside over all meetings of the executive committee and the general body of the society.

General Secretary: The General Secretary shall be the executive officer of the society. He shall deal with all affairs of the society except those of finance and publications. He shall co-ordinate the activities of other office bearers of the society, organize meetings of the executive committee and the general body of the society and maintain records. The General Secretary shall in consultation wit the president, nominate the delegate of the society for International Conference.

Treasurer: The Treasurer shall deal with all matters concerning finance. Treasurer shall submit a financial statement certified by a chartered accountant at the annual meeting of the executive committee.

Chief Editor: The Chief Editor shall be responsible for the publication of the Indian Journal of Pharmacovigilance. For the publication of the journal, the Chief Editor shall be assisted by an editorial board, the members of which shall be nominated by the Chief Editor. Chief Editor shall maintain all accounts concerning the publication of the journal, and shall submit a financial statement certified by an accountant at the annual meeting of the Executive Committee.

The Chief Editor shall provide a copy of audited statement of account of the journal to the Treasurer of the Society at least 3 weeks before the meeting of the executive committee and the comments of the Treasurer shall be considered by the Executive Committee before recommending the accounts for adoption by the general body.

The Chief Editor shall apply for the grants-in-aid for the journal and shall submit the utilization to authorities concerned. The amounts received as grants-in-aid to the journal shall be channelised through the Treasurer of ISP. The Chief Editor shall also ensure that copies of all publications of the society are furnished to the Indian National Science Academy and to other recognized sponsors.

Secretary, International Relations: He/she shall deal with all foreign business including that of IUPHAR and national societies in Pharmacology of other countries.

Vice-President: The Executive Committee, in the absence of the President shall request one of the Vice-Presidents to perform the functions of the President.

Organizing Secretary: The organizing Secretary shall be responsible for the organization of the annual conference of the society.

Treasurer shall deal all matters concerning finances of the Society. He shall maintain records of all receipts and expenditure. The account of the society shall be maintained in nationalized bank.

9. Annual list of Managing/Governing Body (Section 4 of the Act): Once in every year a list of the office bearers and Members of the Governing Body of the Society shall be filled with the Registrar of Societies, Delhi as required under section 4 of the societies Registration Act of 1860.

10. Legal Proceedings (Section 6 of the Act): The Society may sue or be sued in the name of the President, Secretary as or be sued in the name of President, Secretary as per provisions laid down under Section 6 of the societies Registration Act 1860 as applicable to the Union Territory of Delhi.

Any amendment in the Memorandum of Association or Rules will be carried out in accordance with procedure laid down under section 12 and 12-A of the societies Registration Act 1860.

If the society need to dissolve, it shall be dissolved as per the provisions laid down under section 13 and 14 of the societies Registration Act 1860 as applicable to the Union Territory of Delhi.

12. Application of the Act: All the provisions under all the sections of the societies Registration Act 1860 as applicable to the Union Territory of Delhi shall apply to this society.

13. Essential Certificate: Certified that this is the correct copy of the Rules and Regulations of the Society.